School Transportation Bureau
Transportation Accreditation Compliance Guide
This guide to school transportation accreditation is
provided as an information and technical assistance manual to School Districts and State
Department of Education (SDE) staff who participate in the accreditation process. for
personal assistance school district personnel are encouraged to contact the School
Transportation Unit (STU).The accreditation process, while a compliance monitoring procedure, is
structured to promote excellence in every aspect of the educational program. through this
technical assistance guide, school district personnel are provided a complete summary of
transportation requirements established by State Board of Education (SBE) Regulations,
Federal Regulations and State Statutes. Through self-study school district will identify
areas of strength and weakness and develop a local program improvement plan for the
delivery of quality pupil transportation services that support the district school
improvement plan.New Mexico stature through the Public School Code (PSC) charges the SBE
to:prescribe minimum educational standards for PSC 22-2-8 and access and
evaluate for accreditation purposes at least one-third of all public schools through
on-site visits by SDE personnel (PSC 22-2-2v).Requirement:
School district shall have the following documentation available for
review in a centralized location upon arrival of the accreditation team or authorized
school transportation employee(s). The school district administration has the
responsibility to administer the school transportation program and demonstrate how the
program is administered.
I. RECORDS MANAGEMENT:
The State Department of Education (SDE) establishes and implements
accreditation procedures pursuant to Federal Regulation, State Statues, SDE Regulations
and Public School Codes. School districts and/or transportation providers are required to
maintain and retain the following records related to the transportation of school children
under the jurisdiction of the State Board of Education (SBE). These records shall be
readily accessible for inspection, audit or review by those individuals authorized by the
School Transportation Unit (STU) of the SDE.
A. MAINTENANCE AND INSPECTION RECORDS
Pursuant to SBE Regulation 6.41.2 NMAC and 6.41.4 NMAC the following maintenance and inspection
records shall be maintained and retained by each school district and/or transportation
1. Maintenance Records and Records Retention:Scheduled Maintenance Files that adhere to the bus manufactures recommended
- Part Replacement Files.
- Driver Maintenance Request Files.
- Retention of these records for the life of the bus, while under the local school
2. Inspection Records:
a. Pre/Post Trip Inspection Files.
- The driver shall not operate any bus that does not meet the pre/post trip inspection
- The driver shall, as part of the post trip inspection, ensure that no student remains on
the bus at the conclusion of the trip.
b. Proof of Insurance (I.D. Card).
c. Semi-Annual Inspection Files.
- Upon completion of all semi-annual inspections of all school buses the school district
must certify that inspections have been conducted, with the following results:
Number of bus inspected.
Number of buses passed immediately.
Number of buses out of service.
Number of buses with restricted service violation only.
d. Random Inspection Files. Pursuant to SBE Regulation 6.41.2
NMAC the STU shall randomly audit school district records. The school district shall
ensure that random school bus inspections are performed in compliance with the SDE Guide
for School Bus Maintenance and Audit Program.
e. Inspection Records Retention:
Pre/Post Trip Inspections, One (1) year.
Semi-Annual Inspections, Three (3) years.
Random Inspections, Three (3) years.
3. Evacuation Records:
a. Semi-Annual Evacuation Drills.
b. Signature of School Administrator/Representative (The STU recommends
that the signature of school administrator/representative be on the evacuation forms).
B. DRIVER SELECTION, DRIVER TRAINING AND ATTENDENT TRAINING RECORDS:
Pursuant to SBE Regulation 6.41.4 NMAC each school district and/or transportation provider shall adhere to the following
procedures in selecting and training school bus drivers and bus attendants. Each school
district and/or transportation provider shall maintain records verifying completion of
these procedures and shall keep records in the training files. In addition the School
Transportation Supervisor shall assure compliance with all applicable federal and state
employment requirements when employing, re-employing or retaining school bus drivers and
1. Driver selection and retention procedures:
- Completion of an application form.
- Applicants driving record check shall be completed annually.
- A criminal background check in accordance with section 22-10-3.3,
NMSA, 1978; to determine if the applicant has a record of criminal convictions. The school
district and transportation provider shall maintain an Agreement, Authorization, Waiver
and Release form, in addition to a Criminal History Affidavit on any new employee working
- Satisfactory completion of a school bus drivers physical examination and current
- Verification that the operator of a school bus possess a current Commercial Driver
License, Class B with appropriate endorsements in accordance with State Statue 66-5-65 and the Motor Vehicle Code.
2. Driver training requirement records:
a. Pre-service training, twenty (20) hours.
1. Classroom eight (8) hours (two (2) hours shall be on familiarization with the
bus and equipment), to include instruction on Transportation as a Related Service,
Standards for Providing Transportation Services to Eligible Students, District and/or
Employer Safety Policies and Regulations, general motor vehicle operation procedures and
passenger management. A School Bus Driver Instructor (SBDI) approved by the School
Transportation Director shall conduct instruction.
2. Behind the Wheel six (6) hours, a SBDI approved by the School Transportation
Director shall conduct instruction and shall include:
- Familiarization with bus and equipment in the same type and size bus the driver will
- Use of warning and stop lamps and other traffic control devices.
- Procedures for loading and unloading students at bus stops.
- Entrance to and departure from loading and unloading areas at school grounds.
- Railroad crossing procedures for school buses.
- Actual driving tasks that the driver will experience.
3. Observation time six (6) hours, observation time includes riding in a school
bus with a regular licensed driver on a regular route or in observation of other trainees
under the supervision of a school bus driver trainer. Also includes actual route
orientation with a regular driver.
b. Minimum Training. To be completed within sixty (60) calendar days of employment.
An approved First Aid Course including CPR - eight (8) hours.
A Defensive Driver Course eight (8) hours.
Additional classroom and/or behind the wheel instruction under the supervision of an
approved school bus driver instructor, if required by the SBDI.
c. In-service training, sixteen (16) hours during the school year - eight (8) hours per
semester. An instructor approved by the local district shall provide the in-service.
3. Driver training records retention:
Are required to be maintained while under local school board of
education or local transportation provider employment.
4. School Bus Assistant training requirement records:
Course on providing Transportation as a Related Service to Students with
A current First Aid/CPR card or certificate.
Completion of sixteen (16) hours of in-service training each year.
5. School Bus Assistant training records retention:
Are required to be maintained while under school board of education or local
transportation provider employment.
C. SCHOOL BUS CONTRACTS AND PER CAPITA FEEDER AGREEMENTS:
Pursuant to SBE Regulation 6.43.2 NMAC each local school board shall maintain the following documentation following the awarding
of each School Bus Contract and Per Capita Feeder Agreement and shall prior to approval of
the contract, conduct a background check on proposed contractors.
1. Documentation required for awarding of new contracts:
All proposals, including the established criteria for awarding
the contract. Pursuant to SBE Regulation 6.43.2 NMAC,
SECTION 11, PROCEDURES FOR AWARDING NEW CONTRACTS.
Copies of advertisements.
Copies of all proposals and the proposal evaluations.
Documentation of records retention of a minimum of five (5) years.
2. Documentation required for renewal of existing contracts:
Criteria for renewing existing contracts. Pursuant to Regulation 6.43.2 NMAC, SECTION 12, PROCEDURES FOR RENEWING
Copy of a current financial statement.
If the fleet contractor is a corporation the names, addresses, dates
of birth and social security numbers of all stockholders and officers.
The local board shall evaluate the services that have been rendered
by the contractor and determine whether the terms of the contract have been met and
whether the contract shall be considered for renewal.
The contractor shall be apprised of the results of the evaluation and
the determination of the board regarding renewal of the contract. If the contract is
recommended for renewal, the terms of the contract shall ensure that any deficiencies
identified in the evaluation are corrected.
The board shall provide the contractor with any proposed or
anticipated changes in the school transportation program relative to boundary changes,
route changes, attendance center designations, or any other proposed or anticipated
The local board shall provide notice of the contract renewal to the
State Transportation Director on forms provided by the STU.
3. Per Capita Feeder Agreement records and retention shall include:
Criteria for Per Capita Feeder Agreements. Pursuant to Regulation 6.43.2 NMAC, SECTION 15, PER CAPITA FEEDER REQUIREMENTS.
Documentation of records retention of a minimum of one (1) year.
When per capita feeder services are utilized, the local board must
approve an agreement with the parent or guardian that defines the terms of the agreement
for service. Terms shall include at a minimum, bus stop, cost, attendance verification and
route description, the contract amount, and the responsibilities of the parent, to include
current proof of insurance and names of ensured.
Documentation of records retention of a minimum of one (1) year.
D. HANDLING CONTROLLED SUBSTANCE AND ALCOHOL TEST RESULTS, RECORDS
RETENTION AND CONFIDENTIALITY:
Pursuant to Code of Federal Regulations (CFR) Title 49 PART 382 the
following controlled substance and alcohol test records must be completed and maintained.
All records shall be maintained in a secure separate location with controlled access and
shall be retained for the periods outlined in 49CFR382.401.
1. Five (5) years. The following records shall be maintained for
a minimum of five (5) years.
a. Records of driver alcohol test results with results indicating a an
alcohol concentration of 0.02 or greater.
b. Records of driver verified positive of controlled substance test
c. Documentation of refusals to take required alcohol and/or controlled
d. Driver evaluation and referrals.
e. Calibration documentation.
f. Records related to the administration of the alcohol and controlled
g. A copy of each annual calendar year summary required pursuant to 49CFR382.403.
2. Two (2) years. Records related to the alcohol and controlled
substances collection process (except calibration of eidential breath testing devices).
3. One (1) year. Records of negative and canceled controlled
substances test results and alcohol test results with a concentration of less than 0.02
shall be maintained for one year.
4. Indefinite period. Records related to the education and training of
breath alcohol technicians, screening test technicians, supervisors and drivers shall be
maintained by the employer while the individual performs the functions which require the
training and for two years after ceasing to perform those functions.
5. Records related to the collection process.
Collection logbooks (if used).
Documents related to the random selection process.
Calibration documentation for Evidential Breath Testing Device.
Documentation of Breath Alcohol Technician (BAT) training.
Documents generated in connection with decisions to administer
reasonable suspicion alcohol or controlled substance tests.
Documentation of reasoning for post-accident testing.
Documents verifying existence of a medical explanation of the
inability of a driver to provide adequate breath or to provide a urine specimen for
Consolidated annual calendar year summaries as required 49CFR382.403.
6. Records related to a drivers test results.
Employers copy of the alcohol test form, including results.
Employers copy of the drug test chain of custody and control
Documents sent to the employer by the Medical Review Officer (MRO).
Documentation of any drivers refusal to submit to a required
alcohol or controlled substance test.
Documents provided by a driver to dispute results of test.
Documents generated in connection with verifications of prior
employers school or controlled substance test results that the employer must obtain:
1. In connection with the exception contained in paragraph 49CFR382.301 of this part, and
2. As required by paragraph 49CFR382.413 of this subpart.
7. Records related to evaluations, education and training to
include, documentation of any other violations of controlled substance use or alcohol
Records pertaining to a determination by substance abuse professional
concerning a drivers need for assistance.
Records concerning a drivers compliance with recommendations of
the substance abuse professional.
Materials on drug and alcohol awareness, including a copy of the
employers policy on drug use and alcohol misuse.
Documentation of compliance with requirement to provide drivers with
educational material, including drivers signed receipt of materials.
Documentation of supervisors training for the purpose of qualifying
the supervisors to make a determination concerning the need for alcohol and/or controlled
substances testing based on reasonable suspicion.
Documentation of training for breath alcohol technicians as required
Certification that any training conducted under this part complies
with requirements for such training.
8. Administrative records related to alcohol and controlled
Agreements with collection site facilities, laboratories, breath
alcohol technicians, screening test technicians, MRO, consortia, third party service
Names and positions of officials and their roles in the
employers alcohol and controlled substance testing program.
Quarterly laboratory statistical summaries of urinalysis required by 49CFR40.29(g)(6).
The employers drug testing policy and procedures.
9. Alcohol and Controlled Substance Policy Requirements.
a. Pursuant to CFR Title 49 Part 382 each
school district and/or transportation provider must have an alcohol and controlled
substance testing policy. In addition, the Federal Highway Administration requires each
employer provide educational materials that explain the requirements of the alcohol and
controlled substance testing regulations and the employers policies and procedures
with respect to meeting those requirements. The employer must ensure a copy of these
materials is distributed to each driver (who shall sign for receipt of the documents),
prior to the start of alcohol and controlled substance testing. The materials that are
required to be made available to drivers shall include, at a minimum, detailed discussion
of the following:
The identity of the person designated by the employer to answer
driver questions about the materials.
Which drivers are subject to the alcohol misuse and controlled
Explanation of what constitutes a safety-sensitive function, so as to
make clear what period of the workday the driver is required to be in compliance.
Specific information concerning driver conduct that is prohibited.
The circumstances under which a driver will be tested for alcohol
and/or controlled substance.
The procedures that will be used to test for the presence of alcohol
and controlled substance.
The requirement that a driver submit to alcohol and controlled
An explanation of what constitutes a refusal to submit to an alcohol
or controlled substance test.
The consequences for drivers found to have violated the prohibitions
of this rule, including the immediate removal of the driver from safety-sensitive
The consequences for drivers found to have an alcohol concentration
level of 0.02 or greater, but less than 0.04.
Information concerning the effects of alcohol and controlled
substances use on an individuals health, work and personal life. Signs and symptoms
of an alcohol or controlled substance problem and available methods of intervening when a
alcohol or a control substance problem is suspected, including confrontation, referral to
any employee assistance program and/or referral to management.
II. WRITTEN TRANSPORATION
POLICIES AND PROCEDURES:
Pursuant to SBE Regulations 6.42.2 NMAC, 6.43.2 NMAC and 6.41.4
NMAC the following policies and procedures related to transportation of school
children, shall be adopted by the local board of education.
A policy defining the responsibilities of parents, students,
teachers, staff, transportation providers and others.
A policy concerning complaints regarding school transportation from
parents, students, transportation providers and others.
A student discipline policy for school transportation, including
procedures for suspending a students transportation privilege and for holding parents
responsible for any malicious destruction to the bus or assault on a driver and others.
This policy should address students with disabilities and shall include an appeal process
applicable to all students transported on the school bus.
Comparable travel time policy.
A policy regarding transportation of special personnel, such as
licensed nurses and special education assistants and other designated persons.
A policy regarding transportation of animals which accompany a
student with disabilities. The policy shall at a minimum address the certification,
training and immunization of the animal.
A policy outlining acceptable procedures for medicine transport. The
policy shall include the designated place for transport and the personnel authorized to
administer medication during transport when necessary.
A policy regarding eligible passenger roster/seating chart for
students who ride school buses.
A policy for providing transportation services for students eligible
under section 504 of the Rehabilitation Act of 1973 when such services are specified in
the students Individualized Education Program (IEP).
A policy governing the termination of a contract with a school bus
contractor in accordance with SBE Regulations 6.43.2
A policy concerning the safety and welfare of students participating
in school sponsored activities.
A per capita feeder policy, which sets, forth the terms and
conditions under which per capita feeder agreements shall operate.
Policy governing the transportation of non-eligible students who live
outside district boundaries.
Policy governing enrollment and re-enrollment at schools within the
district. A local school board shall adopt and promulgate regulations governing enrollment
and re-enrollment at schools within the district. These regulations shall include;
definition of the district boundary and the boundaries of attendance areas for each
1. For each school, definition of the boundaries of areas outside
the district boundary or within the district but outside the schools attendance
area, and within a distance of the school that would not be served by a school bus route
as determined pursuant to Section 22-16-4, NMSA 1978 if
enrolled, which areas shall be designated 5 as "walk zones";
2. Priorities for enrollment of students as follows:
first, persons residing within the district and within the attendance
area of a school;
second, persons who previously attended the school; and;
third, all other applicants; and
3. Establishment of maximum allowable class size in smaller than that
permitted by law and ratification and description of the maximum class size in the charter
of all charter schools within the district.
Criminal background policy.
An applicant for initial certification shall be fingerprinted
and shall provide two fingerprint cards or the equivalent electronic fingerprints to the
Department of Public Safety to obtain the applicants Federal Bureau of Investigation
record. Convictions of felonies or misdemeanors contained in the Federal Bureau of
Investigation record shall be used in accordance with the Criminal Offender Employment
Act. Other evidence may form the basis for the denial, suspension or revocation of a
certificate for good and just cause. Records and any related information shall be
privileged and shall not be disclosed to a person not directly involved in the
certification or employment decisions affecting the specific applicant. The applicant for
initial certification shall pay for the cost of obtaining the Federal Bureau of
Pursuant to SBE Regulation 6.41.4
NMAC each school district and/or school transportation supervisor shall establish the
To be followed in inclement weather and for emergency bus
evacuations (18.104.22.168 NMAC (A)(4)).
For allowing a given number of days to reconfigure a route after the
type of transportation service has been decided upon by the IEP committee (22.214.171.124 NMAC (D)(1)).
Establish the time limit required to wait for the student receiving
modified services (126.96.36.199 NMAC (D)(4)).
For the delivery of a student when a parent or guardian is not
present to receive the student receiving modified services (188.8.131.52 NMAC (D)(5)).
For the immediate replacement of buses which fail to meet pre/post
trip inspection (184.108.40.206 NMAC (C)(4)).
For school bus drivers to report all school bus accidents in
accordance with local district and state accident reporting procedures (220.127.116.11 NMAC (B)).
Covering a DO NOT RESUSCITATE request from the parent or guardians
specific to the school bus (18.104.22.168
Concerning the safety and welfare of students participating in school
sponsored activities (22.214.171.124
III. SCHOOL BUS ROUTE AND SCHOOL BUS
Pursuant to NEW MEXICO STATUTES ANNOTATED 1978 SECTION 22-16-4, school bus routes shall be established by the local
school district. Local school districts shall have documentation on file to verify that
the evaluations outlined below were conducted.
A. School Bus Routes: An evaluation of the districts transportation
routing and scheduling system should be conducted at least annually, immediately following
the opening of school. A thorough inspection (on a district cycle that shall not exceed
five (5) years) of the system that will identify those areas on each route which need
attention to ensure reasonable levels of safety, efficiency and economy.
1. The following areas should be investigated during the annual
Are the buses arriving on time and parked with engines shut
Are any arriving excessively early?
Are all buses available to load students at dismissal time?
Are buses transporting less then ten (10) eligible students?
Is there any overlap or duplication in bus routes that serve the same
Is adequate supervision provided in the school loading areas by the
Are the students required to use their assigned stop?
Are safe walking conditions to school or bus stop provided?
Are buses over loaded requiring passengers to stand?
Are there buses only partially loaded?
Are any students spending more than one and one half hours on a
one-way trip to and from school?
Are reporting forms for changing bus stop locations available and
Are only eligible students counted for to and from funding?
2. Individual route checklist:
Does route utilize the safest and most direct roadways
between residence and school?
Do stop locations provide for safe waiting areas off the roadway?
Is there adequate sight distance in both directions at stop location?
Has route planning eliminated backing of the bus where possible?
Are stop locations held to a minimum whenever possible?
Is crossing the roadway for loading and unloading held to a minimum?
Is route established to hold riding time to a minimum when possible?
Are buses routed over lower traffic density streets when possible?
Are buses servicing multiple routes scheduled and routed to avoid
excessive layover time and deadhead mileage?
Are there sufficient seats for all passengers?
Does the number of passengers justify the size of the bus used?
Are changes in routes relayed to passengers, parents and appropriate
Are buses making right-hand turns as often as possible when entering
or exiting high-speed roadways?
Are bus routes established based upon safety, efficiency and need?
Are changes of address notices made available regularly to the
B. School Bus Stops: Pursuant to SBE Regulation 6.41.4 NMAC all school bus stops shall
be established by a coordinated effort among the School Transportation Supervisor, the
school transportation provider and when appropriate the IEP team. The local public safety
organization having jurisdiction shall also be included whenever necessary. The evaluation
should be done in conjunction with the route evaluations, not to exceed the districts five
The following areas should be investigated during the annual
Are school bus stops located in areas where the view is
unobstructed for 500 feet in either direction?
Are school bus stops whenever possible located off the traveled
portion of the roadway?
Are school bus stops clearly marked with special highway signing when
the bus stop is established with a view of less than 500 feet?
Are school bus stops located within 25 feet of any intersections?
Are school bus stops whenever possible established so that students
do not have to cross the roadway?
Are school bus stop locations the same for morning and afternoon
C. Loading and Unloading Zones at School Sites: Pursuant to SBE
Regulation 6.41.4 NMAC loading and unloading should, whenever possible, be done on school premises, not to exceed
the districts five (5) year cycle.
The following areas should be investigated during the school site
loading and unloading evaluation.
Do buses have loading and unloading areas free from conflict
with other vehicles and non-riders?
Do bus operators have full view of the designated loading zone with
no visual limitations?
Do bus operators have adequate space available for entering and
exiting school bus area with out backing their vehicle?
Do bus riders have safe opportunity to load or depart from buses?
Have sidewalks been provided for all pedestrian movement?
Have parking facilities been provided for faculty, staff and
Have separate locations been provided for parent pick-up?
Does school staff monitor school site loading and unloading zones?
Do the schools have speed limit signs posted?
Do the schools have loading/unloading signs?
Do the schools have proper pavement markings?
IV. STANDARDS FOR HAZARDOUS WALKING
Pursuant to SBE Regulation 6.41.3
NMAC school districts having hazardous walking conditions, as determined by the local
school board and confirmed by the state transportation director, students of any grade may
be transported a lesser distance than that provided in Subsection B of Statute 22-16-4.
The following areas should be investigated during the
Hazardous Walking Conditions Survey evaluation, not to exceed the districts five (5) year
Hazardous Walking Condition Survey.
1. Does the district have an approved hazardous condition
survey on file with STU?
2. Does the approval contain the signatures of the Local Board
President and State Transportation Director?
3. Does the survey contain the following supporting documentation?
Attempts that have been made by the school district to improve or
eliminate the hazardous walking condition?
Efforts that have been made by the district to utilize pedestrian
crossing within the statutory walking distance?
A recommendation from the local police agency having jurisdiction?
Cost impact as a result of the survey?
Local school board method of implementation?
Local school board minutes approving the Hazardous Walking
4. Under which general standard was the survey submitted? Walking
parallel to roadway, walking across roadway and/or intersection or railroad crossing?
Discontinuance of Transportation.
1. Have the conditions for which the transportation was approved
2. Were the transportation services discontinued immediately upon the
improvement of the conditions?
3. Has the local school district administration notified the state
transportation director and all affected parties as soon as walking conditions were
improved and temporary transportation terminated?
V. TRANSPORTATION BOUNDARY AGREEMENTS:
Pursuant to SBE Regulation 6.42.2
NMAC school districts are authorized to enter into Transportation Boundary Agreements
with adjoining districts regarding students living within a specified geographic area
where geographic conditions would otherwise make it impractical to transport such students
to school within the district where they live. The agreement must be approved by both
local school boards prior to a district crossing boundary lines to transport students. The
agreement should not duplicate transportation services. If duplication is required
specific justification shall be provided within the agreement. Boundary agreements are not
authorized to provide services to students who attend school out-of-district as a matter
The following areas shall be investigated during the transportation
boundary agreement evaluation:
Are the boundary agreements signed by both local school boards?
Are the legal descriptions of the adjoining area outside the district
included in the agreement?
Are U.S. Geological Survey Maps with the temporary boundary lines and
the existing district boundary lines attached to the agreement?
Does the agreement show that both local boards agree to the
conditions specified in the agreement?
Does the agreement indicate the duration determined by both local
boards is based on length of time that is needed?
Does the original agreement contain the signature of both local board
presidents and does it contain the approval of the State Transportation Director and the
State Superintendent of Public Instruction?
Are the agreements reviewed annually by the local boards?
Are the extended areas of transportation services being counted in
the square miles per student for funding purposes by the district that is providing the
Are the students who receive transportation service within the
approval area of the agreement being counted for transportation funding by the district in
which they attend school?
UNIFIED TRANSPORTATION SYSTEM:
The following areas shall be investigated during the unified
transportation system evaluation:
Are all eligible students being transported in a safe and timely
Are students with special needs transported separately only when
required by the IEP?
Does IEP identify specific types of related service the child needs?
Is a transportation representative present at IEP meetings, which
involves related service at students with disabilities?
Are students with special needs receiving equitable instructional
Are students with special needs arriving late to school or leaving
early to accommodate route scheduling?
Are all eligible student being served within the requirements of
current federal and state laws and regulations including SBE Regulation , Students Rights
and Responsibilities and, Special Education State Regulation, Individuals with
Disabilities and Education Act (IDEA) and Americans with Disabilities Act (ADA)?
Are school bus assistants assigned to those buses that transport
students who require transportation as a related service?
Does the district have a contingency plan to accommodate students
with special needs if the district does not presently have students that require
transportation as a related service?
VII. ACCIDENT REPORTING AND ADJUDICATION:
Pursuant to SBE Regulation 126.96.36.199 NMAC (B), school districts are
required to report all school bus related traffic accidents, including activity buses to
the STU within one week (7 calendar days) of any accident. Accidents involving activity
vehicles (other than school buses) must be reported to STU. Those accidents that result in
injury must be reported to the STU immediately. A written report must be submitted within
7 calendar days. Other accidents involving any injury to students while walking
to-and-from school must be reported to the STU immediately and a written report must be
submitted within 7 calendar days.
Any accident involving death, injury or mechanical failure must be
reported immediately. Districts are also required to adjudicate those accidents
Preventable or Non-preventable.
The following areas shall be investigated during the Accident
Are all school bus accidents being reported within one week (7
calendar days) to the STU regardless of how minor the accident, on the UNIFORM SCHOOL BUS ACCIDENT/ADJUDICATION REPORT CRASH
Are all accidents being reported accurately in accordance with
established STU procedures?
The following areas shall be investigated during the Accident
Are accidents being adjudicated in accordance with the National
Safety Council (NSC) guide to determine accident
Are the proper procedures being followed in cases where the school
bus driver does not concur with the local district determination of preventability?
Pursuant to Insert in Section
19 Transportation Supplement Section 7 each local school board shall report to the
state transportation director by the last day of the month following the reporting period
of each year budget information concerning the first six months of operation and by the
last day of the month following the reporting period of each year the budget information
for the year of operation.
Any expenditure made from to and from distribution is subject to review
by the SDE.